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Project Planning, Integration & Scope Management

Posted By Viva Norton     October 27, 2021    

Body

The purpose of this study is to examine different types of Project Management Office (PMO) and interfaces. The projects are getting bigger they are complex, thus, managers need better ways to deal with them. The different types of PMO might vary from one author to another. Some authors give three types of PMO and others give more. At the same time, there are different types of interfaces witnessed by various authors. After all, they all tend to focus on the importance of utilizing different types of PMO and interfaces. Managers believe this can help to run and take care of big organizations better. Each type of PMO and interfaces has their own way of dealing with the projects. In other words, various types of PMO and interfaces are crucial to manage projects within organizations. Therefore, it is important for the projects to consider using PMO and interfaces.

Keywords: PMO, interfaces, management, project

Different Types of PMO and Interfaces

The complexity within the projects keeps growing. The more complex they get, the harder it is to manage them. This complexity is especially occurring at the contractual and technical level. This requires integration into current systems. There is also the project development along with the independent systems. The technology is advancing. When it comes to complex projects, they frequently end over budget, with quality issues and behind the schedule (Ghandour, 2014) if not properly managed. There are few factors that account for these drawbacks. Therefore, they need different types of PMO and interfaces to be dealt with. When it comes to different types of PMOs, they usually vary according to what sources are explored. It is the same when it comes to the various types of interfaces. It should be mentioned that, no matter what type of PMOs or interfaces exist, most of them are essential for managing projects. Here you may ask our writers to write my outline for me .Thus, there are different types of PMO and interfaces (Tran, 2016). This paper will focus on finding different types of PMO and interfaces.

Literature Review

Depending on what sources are considered, different types of PMO can be found. According to Pettey (2017), there are four different types of PMO. These four kinds include the activist PMO, the delivery PMO, the compliance PMO and the centralized PMO. (Pettey, 2017). While Reiling (2014) talks about three types of PMO that include supportive PMO, controlling PMO, and directive PMO. However, Tran (2016) does not agree with the above stated examples and gives different types of PMO, which include departmental, project specific, project support, enterprise and center of excellence. At the same time, there are different approaches to the types of interfaces depending on the sources. For example Ghandour (2014) divides interfaces into various categories. He mentions that there are eternal and external interfaces. At the same time, he presented information regarding technical and organization interfaces. On top of that, he mentioned industry interface (Ghandour, 2014). Maloney (2016) gives three types of management interfaces, such as basics, planning, and implementation interfaces. Finally Stretton (2016) represents various types of management interfaces. He first divides the interfaces into eternal and external, like Ghandour (2014). Further, he discusses production based organization and project based organization (Stretton, 2016). After all, there are various kinds of PMO and interfaces given by various sources.

Research Objective

The objective of this research paper is to find out different types of PMO and interfaces.

Different Types of PMO

Depending on the sources, various types of PMOs can be found. Activist PMO is one type of PMO. This type of PMO is well known in enterprises dispersed and centric of business project ownership. It revolves around enabling and broad view different from controlling approach. Particularly, activist PMO has the view of demands of incoming project and gives support to policy makers through vetting company’s cases for risk and alignment. In other words, it projects proposals and examines business cases. The delivery PMO is another type of PMO. It is probably the most frequently used style. According to Pettey (2017), “at least 40% of PMOs are mainly delivery PMOs charged with planning and controlling the tactical execution of projects to business expectations”. Thus, it is a big percentage of PMOs that take on deliveries. On the other hand, business managers are advised to carry on their projects, proactively escalate problems, and make decisions. The main objective is to construct repeatable techniques and processes that feasible to construct a tradition focus on outcomes. The compliance PMO is another type of PMO. This type of PMO is very suitable for the businesses where processes, methodologies and documentation are inconsistent or lacking. In this case, the PMO tends to build standard performances for measuring project practices and developing abilities for comprehending key initiatives of status. The forth type of PMO is named the centralized PMO (Reiling, 2014). When the maturity levels of project portfolio management are low, businesses rely on the capabilities and talents of key performers that get the job done. When it comes to higher levels, the key is efficiency, and management looks for the ways to decrease this reliance and constructs reliable methods for project reporting and tracking. In other words, a centralized PMO is focused on quickly bringing up the new hires to speed on showing the best ways to get the work performed for the project in an organization (Pettey, 2017). In addition, in this PMO, representatives from different project organizations come together in a best practices council in order to share their practices.

On the other hand, Reiling (2014) talks about three types of PMO that include, supportive PMO, controlling PMO and directive PMO. When it comes to supportive PMO, it mostly gives support in terms of providing templates, great practices, and giving access to most information. This would work with projects that are done in a controlled manner. While the controling PMO carries on activities such as, documentation, procedures and processes. At the same time, offices of projects may require passing reviews through the controlling PMO and this might show a risk cause for the projects. However, controlling PMO brings improvements to the projects by its full support. Finally, the directive PMO usually goes further than control and takes over projects by giving experiences in management and resources for managing the project. At the same time, it gives projects a great deal of professionalism in their managing process. Above all, it provides a high consistency level across the projects (Reiling, 2014).

Different Types of Interfaces

Not all authors give the same types of interfaces. For example, Ghandour (2014) divides interfaces into various categories. He mentions that there are eternal and external interfaces. At the same time, he presents information regarding technical and organization interfaces. On top of that, he mentions industry interface (Ghandour, 2014). While, Maloney (2016) gives three types of management interfaces, such as basics, planning, and implementation interfaces. Stretton (2016) represents various types of management interfaces. Like Ghandour (2014), he first divides the interfaces into eternal and external, however, gives different components for internal and external interfaces. These parts include production based organization and project based organization (Stretton, 2016). The types of interfaces depend on what sources are looked at.

When it comes to different types of interfaces, they are grouped into external and internal categories. Internal interfaces are within the projects themselves. The external interfaces belong to the projects that have external entities. There is a difference when it comes to the types of organizations that take on projects that can be called project based organizations and production based organizations. The author borrows the types of project based organizations and production based organizations from Cook-Davies. Productions-based organizations get most of their benefits and revenue from selling and producing devices and products. They use projects in order to produce or improve new services and products. They get into the new markets willing to change or improve their organizations. On the other hand, project based organizations obtain most of their revenues from making and delivering projects. When it comes to project based organizations, a clear difference exists between internal project interfaces and the interfaces with projects’ external environment. However, it is more complicated when it comes to production- based organizations. There are two kinds of external interfaces in production based organizations. The first is the productions based organization itself. Inside such organizations, the projects are usually taken up in a format of matrix organization. So, the author described such interfacing as “interfaces with the rest of the (matrix) organization” (Stretton, 2016).

On the other hand, the interface management can be divided into three types. The first one is called interface management basic; this type of interface is very significant to project. It is indeed critical success causes of interface management programs. The second type is called interface management planning; this type of interface struggles to get everyone on board. It constructs Master Interface Management plan. In addition to that, it identifies the ownership of stakeholders. At the same time, it tracks down the right information related to interface. In other words, it makes sure that the information reaches the right individuals. The third type is known as interface management implementation; this kind of interface puts the projects into practice. At the same time, it ensures the ongoing success. Also, it takes care of the importance of the reports and dashboards. In addition, it orderly closes the agreements of the interfaces (Maloney, 2016). Each type of the interfaces is important in its own way.

Conclusions

Different types of PMO and interfaces exist in the business environment. The projects are too big so it is necessary for them to find better alternatives to achieve their desired results. At the same time, the projects are getting very competitive, so it is very difficult for them not to utilize different types of PMO and interfaces. Therefore, to have a successful endeavor, they have to consider adopting various types of PMO and interfaces. At the same time, it should be concluded that there are various types of PMOs and interfaces depending the sources considered.